我们为什么要创建这个页面?
Emailing a professor or staff member can be intimidating, even if you interact with 他们经常. This page is intended to provide guidelines about how to write emails that express courtesy 和 the mutual respect between you 和 your professor, or whoever 收件人可以是. On this page you will find an outline of the basic foundations for effective email communication, as well as links to videos 和 other resources 在同一主题上. You will also find examples of emails written to professors regarding a variety of situations, as well as some examples of emails written to staff 和 peers 在校园.
为什么电子邮件礼仪很重要?
Developing lasting relationships with your professors starts with your first in-person 通过电子邮件与他们交流. A well-written email can make the difference between your professor writing a strong letter of recommendation for a program or job you're applying for 和 a lukewarm note to your future employer or graduate admissions office. Email etiquette also communicates respect for your professor's time. 如果你写 an email that is easy 和 pleasant to read, your professor will more clearly underst和 what you are asking them, 和 thus more quickly 和 easily repsond.
基本原则
- Make sure you have included the correct email address in the “To” line
- Check the professor’s syllabus for this information
- 包括一个简短而翔实的主题
- Greet the professor using their title 和 last name
- 如博士. 科迪，我是巴克教授
- 使用完整的句子和标点符号
- 句号，问号，逗号
- Be courteous 和 underst和ing of their limitations 和 boundaries
- Availability to meet, ability or willingness to extend deadlines
- 签上你的全名*
Once the exchange has gone back 和 forth, you may start to exclude certain elements. Follow your professor’s cues from their emails to you. 犹豫不决的时候，宁可在一旁犯错 正式胜于非正式.
*您的全名 和 student ID number are required for communication with the 金融援助 Office, Business 办公室、注册处和IT部门. Other campus offices may also request your ID number as 需要.
如何给你的教授写电子邮件……
主题:今天因病缺席
邮件正文:
亲爱的Henriquez教授:
I regret to inform you that I will be absent from class today due to illness. 我有 attached my doctor’s note to this email for your records. 我打算从 今天的课程来自一位朋友. Is there anything else that you would suggest I do so 我已经为下节课做好了准备?
谢谢你！
简母鹿
Subject: Absent 在周五 due to Tennis Tournament
邮件正文:
你好,女士. Barrera),
I am emailing to remind you about the tennis tournament I will be participating in 在周五. I know we spoke about it at the beginning of the semester, but I wanted to make sure you were aware of the reason for my absence at the end of this week. 我打算从 Friday’s class from a friend, but I will also be missing 上课开始时的小测验. How would you prefer for me to arrange a make-up 为了测试? 谢谢你的帮助!
愿一切都好！
John Doe
主题:论文3延期申请
邮件正文:
你好博士. 春天,
Unfortunately, I am very behind schedule on writing essay 3 for your American Literature class. I do not believe that I will be able to submit an essay that meets the requirements of the prompt before the deadline on Wednesday. 你愿意延长吗 星期五晚上截止? I underst和 if you are unwilling to agree to this request. Please let me know what you decide, or if you have any suggestions about how I should 继续进行.
感谢您的时间和考虑。
简母鹿
主题:关于实验报告的澄清
邮件正文:
亲爱的Henriquez教授:
I am currently writing the lab report for Lab 6. 我们的物理实验室手册包含 instructions for the lab report, but these differ from the instructions posted on Brightspace. 你会 please clarify which instructions we should follow? 谢谢你！!
最好的，
John Doe
主题:预约会议
邮件正文:
亲爱的女士. Barrera),
I would like to meet with you to discuss my grade on my last assignment. 你会 please direct me on how I can book an appointment with you?
谢谢你！
简母鹿
主题:监考考试10/19
邮件正文:
你好博士. 春天,
我有 completed the ADA Proctor Request form for the exam in your class this Wednesday. I wanted to confirm that you received the request. 你能告诉我什么时候吗 你已经把我的试卷寄给了Mr. Krupar? 谢谢你的帮助 as I navigate this process, 和 please let me know if you need any more information.
亲切的问候,
John Doe
如何写电子邮件(扩展版)...
主题:2023年春季财政援助
邮件正文:
致有关人士，
I am a freshman undergraduate student at the 云顶集团. 我有几个问题 about scholarships that I may be eligible for that I plan to apply towards my Spring 2023年大学法案. What is the best way to arrange a meeting with someone from 你的办公室?
感谢您的时间和考虑。
简母鹿
900123456
主题:请求简历帮助
邮件正文:
亲爱的先生. 蟑螂,
I am applying for multiple re搜索 internships this summer, 和 I am having some trouble formatting my resume, which 我有 attached to this email. 你愿意来一个吗? of your colleagues be available to help me craft my resume so that my applications 有竞争力? 非常感谢你的帮助!
最好的，
John Doe
主题:辅导地点
邮件正文:
你好,查理,
我有 booked an appointment with you for Tuesday afternoon, but I was unsure about 我应该在哪里和你见面. 你通常在哪里做家教?
谢谢!
John Doe
主题:辅导问题
邮件正文:
嗨,劳拉,
I am struggling with some challenges associated with being a commuter student at UD. Would it be possible for us to meet to chat about ways to overcome those challenges? 感谢您的指导!
愿一切都好！
简母鹿
链接到更多资源
- Email Message Templates to Recruiters 和 校友
- 语法Chrome扩展 (This is a useful tool for ensuring you are using proper grammar 和 spelling.)
- How to Write an Email to Your Professor, Instructor, or Teacher
- 如何通过电子邮件礼貌地提出请求
- How to write an effective e-mail [to your professor]